Posts Tagged ‘Time Management’

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Time Management - Review of “Not Enough Hours”

Sunday, May 17th, 2009
I’m finally sitting down to write the review of Owen Fitzpatrick’s book “Not Enough Hours”.  The subheading is “The secrets of making every second count!”  The foreward is by Dr. Richard Bandler, one of the founders of NLP (Neuro Linguistic Programming).  This is a book about time management.  You have to understand that my version of time management is to put off all the things I don’t like doing, until the very last minute, then panic and do them all in a hurry.  Now this has its advantages for me.  Firstly, I get all that free time to do things I like to do.  Secondly, I seem to operate better when I have left myself less time to do something e.g. write a book review!
 
All these weird and wonderful versions of people and time management styles are captured in Owen’s book.  I love the fact that the book does not tell you all the things you HAVE to do to be a great time manager.  It starts off by giving loads of information from science and history about why we are the way we are.  I love lots of background information, simply presented.  I also like the cartoon like drawings.  I’m a very visual person.
 
That struck me as I read, in fact.  This book appeals to everyone.  If you want background information - it’s got it.  If you like scientific fact - it’s got it.  If you like funny anecdotes - it’s got it.  And if you’re someone that just wants to know what to do to be a great time-manager - you just skip to that part of the book and do exactly what it says.
 
Even if you’re already a great time manager and want some quick and easy tips & tools to try out for your further self-development, just flip straight to the back of the book for pages and pages of suggestions on how to make your time management even more streamlined.
 
Don’t worry when you start to read the different personality types if you begin to feel that you are, in fact, ALL of the types mentioned.  I did.  Well, ok, not the Workaholic!  But I certainly recognised elements of myself in the Perfectionist, the Hesitator, the Hurrier and the Busy Bee.
 
It’s nice to read that Owen knows what it’s like to struggle to develop time management skills.  He understands how easily I can sit down to write my blog, then I research something, find a really interesting article I want to read, which leads to a great website on NLP where there’s a video I really must watch, followed by a link to …
 
You know what this is like (the book calls it “Time Crime 1: Distractions & Interruptions”).  You really did mean to do just one bit of research.  And Owen understands this.  He doesn’t wag his finger and frown because you’re not a good manager of time.  He has helpful suggestions for all types of people and all levels of time manager.  I find there’s nothing worse than a self-help book that criticises me for being the way I am and sighs deeply at me when I don’t make instant and extraordinary progress in my self-development.
 
“Not Enough Hours” will leave you feeling that someone understands you and the difficulties you have managing your time.  You will find real guidelines, helpful tips and genuine support for your efforts and determination to improve.  It’s full of useful information that you can go back to again and again.
 
As Owen says early on in the book:
 
“Change is simpler than you think.  It involves being aware of what you are doing, learning to do something else instead and disciplining yourself to continue doing the new behaviour until it becomes a habit”
 
It’s not rocket science.  The book is full of common sense.  I began reading it with a highlighter pen at the ready in order to mark the really useful passages.  After a few bright orange pages I accepted that the book is crammed with useful stuff, so there is very little that doesn’t need highlighting.
 
After all that praise, have I any suggestions for improvement?  It’s for the publishers really.  I think a spiral bound, hard backed version of the book (in a better quality paper) would make a superb desk-top book.  Another suggestion?  Why not have a desk-diary to accompany it, giving little time-management tips on each page e.g. on Mondays it could have “Make your weekly to-do list”, or last thing on the day could be “Tick off all completed tasks and move incompletes to tomorrow”.  Oh, and if that idea catches on - I want commission!
 

Where did all those resolutions go?

Wednesday, March 11th, 2009
What resolutions did you make for this year?  How many of them are still on the go?  How many have been shelved by about, oh I’m guessing, the end of January?  Don’t hang your heads!  It’s the most normal thing in the world.  I’m going to share something with you.  Some of my regular readers will know this already.  It’s no secret.  I don’t make New Year Resolutions.  That’s right.  Never.  As far as I’m concerned every day of the year is the start of a new 12 month period.  I don’t particularly hold January 1st in any special esteem.  What I do love about Jan. 1st is watching the New Year’s Day concert from Vienna, Austria.  I watch it on television every year.  Have done since I was a kid.  I love it.  For me, New Years Day is about getting up on time to make a pot of tea and settle down to watch and listen to the concert.  It transports me to that beautiful city, and begins my year with music, beauty and joy.  And it costs me nothing but the licence fee.
 
But what of resolutions?  I said that I don’t make New Year Resolutions, but that doesn’t mean that I don’t set goals for myself at any time of year.  I’m trying Jack Canfield’s quarterly goal setting, this year.  With it, I choose one important goal that will improve my life.  I commit to forming the new habit over three months.  By then it should be part of my normal way of doing things, I will have formed a new, positve habit.  Then I choose a new one for the next quarter.
 
For this quarter I decided to improve my time-keeping.  I have been a poor time keeper most of my life.  Ask my sister.  Ask anyone who has ever arranged to meet me at a precise time.  I can even manage to be late when I give myself time to spare.  Because if I have time to spare, I’ll try to cram in something else and still end up late for my appointment!  So - for me - improving my time-keeping would be a major step forward
 
How have I been doing?  Well, I’ve discovered that to be on time for things, I really need to think much farther ahead than I usually do.  For instance, if I am due to meet you for lunch tomorrow, I have to start thinking about it today.  Now, for those of you who are good time-keepers, this is no surprise.  But for me, my logic was that - if it’s tomorrow that I’m meeting you, then tomorrow is when I’ll think about it.  You’ve spotted where this is going.  When tomorrow comes, I have too little time to decide where to meet, what to wear, whether to drive or take the train, how to also fit in my usual mom-tasks etc.  So I used to end up rushing, last minute, no make-up, feeling flustered and hopeless and angry with myself for being late yet again.
 
Now I can’t say I’m excellent yet, but I’ve found out something important, which is relevant to New Year resolutions too.  Forgiveness.  This quarter is my time-keeping quarter.  I’m making great improvements in my time management.  But if I still end up late for an appointment, for some reason - I FORGIVE MYSELF.  That’s the important part.  I don’t beat myself up.  I don’t negative-talk myself.  I don’t say “Oh no.  I’ve failed again.  I knew I was no good at this.  I can never be on time.”
 
What I DO say is - “I can see how it happened that I was late this time.  I can use that knowledge so that next time I won’t be late.  I’m doing the best I can and I’m proud of that.”
 
Tell me - what do you say to yourself when you slip up?  If you’ve already dropped some of your resolutions, was it because after one slip you told yourself you had failed and there was no point in keeping it up?  How much easier is it going to be to keep a resolution if you’re constantly encouraging and forgiving yourself? 
 
Try it for yourself.  Take one of your resolutions that has lapsed.  Or one you’re struggling with.  Start today.  Make sure that it’s an achievable and desirable goal, put all your previous attempts behind you and begin afresh.  Forgive yourself.  Congratulate yourself for all the effort you’ve already put into it.  Resolve to forgive yourself if you make any slip ups.  Take it one day at a time.  Let me know how you get on.
 

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